Title
Cemetery Grounds Maintenance
Action
Action:
A. Approve contracts for cemetery grounds maintenance for a term of three years with the following:
- Triple L Landscape (MBE, SBE),
- Tim Johnson Landscaping, Inc., and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services
Explanation
§ General Services Landscape Management is responsible for providing landscape maintenance services at city-owned cemeteries. This contract covers five facilities: Historic Elmwood Cemetery, Historic 9th Street Pinewood Cemetery, West Pinewood Cemetery, Evergreen Cemetery, and Oaklawn Cemetery.
§ Work includes grounds maintenance services such as: turf maintenance; edging; removal of grass clippings, leaves, trash, and debris; ornamental tree care; shrub and groundcover maintenance; mulching; insect, disease, and weed control; and storm-related debris removal.
§ On November 14, the city issued a Request for Proposals (RFP); nine responses were received.
§ Triple L Landscape and Tim Johnson Landscaping, Inc. best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $400,000.
Charlotte Business INClusion
Triple L Landscape is a city-certified MBE and SBE. Contract goals were not established for this contract because the scope of work or goods required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget