Title
Replacement Pumps, Pump Parts, and Process Equipment
Action
Action:
A. Approve the purchase of replacement pumps, pump parts, process equipment, and maintenance services by the sole source exemption,
B. Approve a unit price contract with Combs Technologies, Inc. for the purchase of replacement pumps, pump parts, process equipment, and maintenance services for a term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Ron Hargrove, Charlotte Water
Travis Hunnicutt, Charlotte Water
Sole Source Exemption
§ NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because equipment standardization and compatibility are necessary.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ This contract provides replacement pumps, pump parts, and process equipment that can only be obtained from assigned representatives or the Original Equipment Manufacturer. Maintenance service may be required by manufacturer authorized representatives to honor warranties.
§ In order to meet operational needs and regulatory requirements, Charlotte Water’s pumps and process equipment needs to be repaired and/or replaced in a timely and cost-effective manner.
§ This equipment was previously installed through competitive construction bid processes.
§ Annual expenditures are estimated to be $100,000.
Charlotte Business INClusion
Sole sourcing was required for this contract because there is only one vendor that can supply the compatible commodities needed. Sole source contracts are exempt from CBI Program goals, as these contracts do not involve a competitive bidding process and do not present opportunities for subcontracting. This aligns with what is required by North Carolina State Statute §143-129(e)(3).
Fiscal Note
Funding: Charlotte Water Capital Investment Plan and Charlotte Water Operating Budget