Title
Airport Lease Management System
Action
Action:
A. Approve a contract with ProDIGIQ, Inc. to provide a Lease Management System and support services necessary to keep the system operational for an initial term of five years,
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved, and
C. Authorize the City Manager to purchase such additional software, licenses, services, hardware, maintenance, and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Haley Gentry, Aviation
Ted Kaplan, Aviation
Explanation
§ On June 16, 2023, the city issued a Request for Proposal (RFP) for an Airport property and lease management system; six responses were received.
§ ProDIGIQ best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements. ProDIGIQ is widely used at other Airports.
§ The contract includes services for implementing and maintaining a property and lease management system and provides options for the Airport to expand use of ProDIGIQ solutions based on future needs of the Airport.
§ Possible price adjustments may be considered dependent on software options used, licenses, and current support needs.
§ Total estimated contract expenditures are $1,000,000.
Charlotte Business INClusion
Contract goals were not established on this Contract as there were no viable subcontracting opportunities.
Fiscal Note
Funding: Aviation Operating Budget