Title
Updated Process for Appointed Staff Performance Evaluations
Action
Action:
Approve the Budget, Governance, and Intergovernmental Relations Committee recommendation to implement process enhancements for the performance evaluations for appointed staff.
Body
Committee Chair:
Dimple Ajmera, Budget, Governance, and Intergovernmental Relations
Staff Resource(s):
Sheila Simpson, Human Resources
Ryan Bergman, Strategy and Budget
Explanation
§ On May 8, 2023, the Budget, Governance, and Intergovernmental Relations (BGIR) Committee Chair Ajmera briefed Mayor and City Council on the committee-proposed enhancements and updated timeline for conducting performance reviews of appointed staff positions (City Attorney, City Clerk and City Manager).
§ Recommended process enhancements include to:
- Complete the current year performance evaluation process.
- Re-establish the regimen to conduct an annual performance evaluation with each appointee. Designate the fiscal year to be the performance period.
- Adopt a business practice to set goals for each appointee, within three to six months of the close of the strategy session where council’s priorities and key initiatives are confirmed.
- Decide if Council wants to include a formal mid-year performance conference or maintain the current process of holding one annual, fiscal year-end performance conference.
- Have HR conduct training to inform Council of their appointee’s performance evaluation process at New Council Member Orientation.
Committee Discussion
§ On April 3 and May 1, 2023, the BGIR Committee received an overview of the current process for appointed employee performance evaluations, best practices for performance reviews, and discussed options for process enhancements.
§ At the May 1st meeting, the committee voted to recommend the proposed process changes to full council (Council members Bokhari, Mayfield, and Mitchell voted in favor; Council members Ajmera and Anderson voted against).
§ At the May 8th Council Business Meeting, the BGIR committee reported out to Council along with clarifications being provided from the HR Director.
Proposed Next Steps
§ Complete the FY2023 current cycle performance evaluations for appointed staff.
§ Begin FY2024 process with the January 2023 Strategic Priorities as the foundation for performance goals
- June-July 2023: Identify Key Performance Indicators, Set Goals and Critical Milestones
- December/January: Full Council Closed Session Midyear Performance Conversation
- June 2024: End of Year Performance Evaluation
Attachments
Attachment(s)
BGIR Pre-read
BGIR presentations