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File #: 15-19175    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 11/14/2022 In control: City Council Business Meeting
On agenda: 1/23/2023 Final action: 1/23/2023
Title: Fire Apparatus Repair and Maintenance Services


Fire Apparatus Repair and Maintenance Services




A.                     Approve a unit price contract with Atlantic Coast Fire Trucks for fire apparatus repair and maintenance services for an initial term of three years, and


B.                     Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.



Staff Resource(s):

Phil Reiger, General Services

Chris Trull, General Services



§                     The city provides maintenance services along with general and warranty repair work for all fire apparatus. Warranty repairs are required to be completed by an authorized manufacturer repair facility.

§                     Atlantic Coast Fire Trucks is the only company in the area authorized for both Spartan cab and chassis, as well as Smeal body, ladder, and pump systems.

§                     Using Atlantic Coast Fire Trucks reduces downtime of equipment and reduces or eliminates additional transportation and towing costs.

§                     Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest. A waiver has been approved for these services based on limited vendors with the required qualifications.

§                     Total annual expenditures are estimated to be $700,000.


Charlotte Business INClusion

This is a contract with a waiver of solicitation for services and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).



Fiscal Note

Funding:  General Services Operating Budget