Title
CATS Gillig Bus Maintenance Parts
Action
Action:
A. Approve the purchase of bus maintenance parts by the sole source exemption,
B. Approve a unit price contract with Gillig LLC for the purchase of bus maintenance parts for the term of three years, and
C. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
John Lewis, CATS
Allen C. Smith III, CATS
Jennifer Fehribach, CATS
Sole Source Exemption
* North Carolina General Statute Section 143-129 (e) (6) provides that formal bidding requirements do not apply when:
* Performance or price competition are not available;
* A needed product is available from only one source or supply; or
* Standardization or compatibility is the overriding consideration.
* Sole sourcing is necessary for this contract because there is only one supply source by the original equipment manufacturer.
* City Council approval is required for purchases made under the sole source exception.
Explanation
* The city uses proprietary original equipment manufacturer (OEM) bus parts in the daily maintenance and repair of the Transit bus fleet.
* The proprietary OEM parts meet the required specifications and standards to keep the buses in the proper operating condition and to maintain bus warranties.
* Bus parts will be ordered on an "as needed" basis. The contract amount is based on prior usage and required inventory stock levels to maintain service fleet availability.
* Gillig LLC will be paid the unit prices set forth in the contract, a copy of which is available upon request.
* Annual expenditures under the contract are estimated to be $1,000,000.
Disadvantaged Business Enterprise (DBE)
No goals shall be established on Contracts where: (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no DBEs certified to perform the scope...
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