Title
Lubrication Services for Solid Waste Collection Vehicles
Action
Action:
A. Approve a unit price contract with No Limits Lockwood, LLC. (SBE) for Collection Vehicle Lubrication and related services for an initial term of five years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Rodney Jamison, Solid Waste Services
Explanation
§ Routine lubrication and other preventative maintenance decreases metal-to-metal contact and wear on automated arms and hinge points. This service is unique to Solid Waste Services due to the type of equipment used in its collection operations.
§ Weekly service of lubrication points on approximately 175 Solid Waste Services collection vehicles is required to keep and maintain new vehicle warranties.
- After warranty expiration, vehicles older than one year are lubricated bi-weekly to maintain proper working conditions for the life of the vehicle.
- Automated vehicle arms, regardless of age, are lubricated daily per manufacturer recommendation to keep them operational.
§ On March 9, 2021, the city issued a Request for Proposals (RFP); three responses were received.
§ Per Charlotte Business INClusion Policy: Part A, Section 2.3, this RFP solicitation effort was directed only to Small Business Enterprises (SBE).
- In designating contracts for targeted outreach or SBE participation, and as part of the city’s strategy to increase SBE utilization, consideration of the size and scope of the contract and the availability of SBEs to provide the applicable service(s) or product(s) were a priority.
§ No Limits Lockwood, LLC. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP.
§ Annual expenditures are estimated to be $285,000.
Charlotte Business INClusion
No Limits Lockwood, LLC., is a city-certified SBE.
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scope of work that the city regards as realistic opportunities for subcontracting.
This contract meets the provision (a) - No subcontracting opportunities.
Fiscal Note
Funding: SWS Operating Budget