Title
On-Call Fencing Installation and Repair Services
Action
Action:
A. Approve unit price contracts with the following companies for on-call fencing installation and repair services for an initial term of three years:
* Hartsell Brothers Fence Company, Inc.,
* Maybury Fencing Inc., (WBE, SBE) and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Explanation
* The city requires on-call fencing installation and repair services to meet security requirements and ensure the protection of facilities and property while also providing safety in areas with limited or prohibited access.
* These services include materials, labor, equipment, and supervision staff for fencing services to install, repair, and perform periodic maintenance on fences and gates on a time and material basis.
* On November 10, 2020, the city issued a Request for Proposals (RFP); three responses were received.
* Hartsell Brothers Fence Company, Inc., and Maybury Fencing Inc. best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Multiple contracts for on-call fencing installation and repair services are recommended to ensure adequate resources are available to meet the city's needs.
* Total annual expenditures are estimated to be $400,000.
Charlotte Business INClusion
Maybury Fencing, Inc. is a city certified WBE and SBE.
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) the city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract, or (b) there are no MWBEs or SBEs certified to perform the scope of work that the city regards as realistic opportunities for subcontracting.
This contract me...
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