Title
Auctioneer and Related Services
Action
Action:
A. Authorize the City Manager to negotiate and approve a contract with Rogers Realty & Auction Company, Inc. for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, two-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Explanation
§ This contract provides for auctioneer and related services for the live auctions used by the city to dispose of surplus rolling stock and equipment.
§ The selected service provider will work with the city to plan, execute, and advertise these auctions with the goal of maximizing the city’s net sales revenues.
§ The city currently holds three live auctions per year in January, May, and September.
§ On September 14, 2020, the city issued a Request for Proposals (RFP); three responses were received.
§ Rogers Realty & Auction Company, Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Annual expenditures are estimated to be $250,000 and are shared among the departments and organizations participating in each auction.
Background
§ General Services provides asset recovery and disposal services to city departments and other organizations including Mecklenburg County, Emergency Management Services, and INLIVIAN.
Charlotte Business INClusion
Rogers Realty & Auction Company, Inc. is a Women-Owned Business.
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scope of work that the city regards as realistic opportunities for subcontracting.
These contracts meet the provisions of (b) - No MWBEs or SBEs certified to perform the scope of work.
Fiscal Note
Funding: General Services Operating Budget and Various Departments’ Operating Budgets