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File #: 15-14089    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 8/27/2020 In control: City Council Business Meeting
On agenda: 10/12/2020 Final action:
Title: Laboratory Microbiology Supplies
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Laboratory Microbiology Supplies




A.                     Approve the purchase of laboratory microbiology supplies, by the sole source exemption,


B.                     Approve a contract with IDEXX Distribution, Inc. for the purchase of laboratory microbiology supplies for the term of five years, and


C.                     Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.



Staff Resource(s):

Angela Charles, Charlotte Water

Jackie Jarrell, Charlotte Water

Myra Thompson, Charlotte Water


Sole Source Exemption

§                     G.S. 143-129(e)(6) provides that formal bidding requirements do not apply when:

-                     Performance or price competition are not available;

-                     A needed product is available from only one source or supply; or

-                     Standardization and compatibility are the overriding considerations.

§                     Sole sourcing is necessary for this contract because there is only one supply source.

§                     City Council approval is required for any purchases made under the sole source exemption.



§                     This contract provides supplies which are required to retain the laboratory’s regulatory agency certifications that ensure compliance with state and federal mandated water quality standards.

§                     The laboratory conducts approximately 200,000 water quality tests per year to protect public health and the environment.

§                     Staff uses a specific set of complex, proprietary, analytical testing equipment and materials from IDEXX Distribution, Inc. to fulfill these responsibilities.

§                     Annual expenditures are estimated to be $135,000.


Charlotte Business INClusion

This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).


Fiscal Note

Funding: Charlotte Water Operating Budget