Title
E-Builder Project Management System
Action
Action:
A. Approve the purchase of e-Builder project management software licenses, maintenance, support, and related professional services from a federal contract as authorized by G.S. 143-129 (e)(9a),
B. Approve an amendment to a contract with e-Builder, Inc., a subsidiary of Trimble Inc., for the purchase of e-Builder licenses, maintenance, support, and other professional services for up to four years under GSA Contract GS-35F-408AA, which is currently due to expire on May 30, 2023, and
C. Authorize the City Manager to purchase additional software and services as needed to optimize the city’s use of the system and to extend the use of the contract for as long as the federal contract is in effect, at prices and terms that are the same or more favorable than those offered under the federal contract.
Body
Staff Resource(s):
John Lewis, CATS
Kelly Goforth, CATS
Federal Contract Exception:
G.S. 143-129(e)(9a) allows local governments to purchase from contracts established by the United States government, including any federal agency, if the contractor is willing to extend the same or more favorable prices, terms, and conditions as those established under the federal contract.
Explanation
§ The e-Builder system was initially implemented for the LYNX Blue Line Extension project in July 2012 for project cost control and reporting, construction administration, change management, and document control.
§ The successful use of e-Builder by CATS led to its adoption by Aviation and Charlotte Water, and e-Builder has been adopted as a component of the City’s long-term enterprise technology strategy.
§ CATS intends to continue using e-Builder as a best practice project management tool to manage its capital projects, including the LYNX Silver Line Project, as well as to track various internal approval processes.
§ City Council approved the original purchase of e-Builder licenses for CATS on July 23, 2012, and on April 14, 2014, approved the continued purchase of licenses for a term of three years with an optional one term extension.
§ The vendor is willing to provide e-Builder licenses to the city at the same or better terms as established in the federal contract.
§ Annual expenditures for the software, maintenance, and support are estimated to be $100,000. Expenditures for professional services of approximately $100,000 are planned for FY2021.
Disadvantaged Business Enterprise
No goals shall be established on Contracts where: (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no DBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting.
These contracts meet the provisions of (a) - No subcontracting opportunities
Fiscal Note
Funding: CATS Operating Budget