Title
Valve Insertion System
Action
Action:
A. Approve the purchase of the Hydra-Stop Valve Insertion System and accessories, by the sole source exemption,
B. Approve a contract with Hydra-Stop LLC for the purchase of Hydra-Stop Valve Insertion System and accessories for the term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
David Czerr, Charlotte Water
Ron Hargrove, Charlotte Water
Scott Clark, Charlotte Water
Sole Source Exemption
§ G.S. 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because compatibility is the overriding consideration.
§ City Council approval is required for purchases made under the sole source exception.
Explanation
§ This contract provides for the purchase of the Hydra-Stop Valve Insertion System, a system engineered to allow for the repair and maintenance of water and wastewater systems without interrupting service or requiring system shutdown.
§ Hydra-Stop LLC is the sole designer, manufacturer, and provider of the system, which is fully compliant with the side tapping, line-stopping, and valve insertion equipment Charlotte Water currently owns and operates.
§ Total annual expenditures are estimated to be $85,000.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water Operating Budget