Title
Calibration Gases, Meters, and Sensors
Action
Action:
A. Approve a unit price contract to the lowest responsive bidder Safety Resource, Inc. for the purchase of calibration gases, meters, and sensors for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Reginald Johnson, Fire
Phil Reiger, General Services
Kay Elmore, General Services
Explanation
§ The Charlotte Fire Department has air monitoring equipment on all front-line apparatus that require periodic maintenance and calibration. This contract will ensure meters are maintained to factory specifications, properly calibrated, and materials are available for timely repairs.
§ The meters are used to ensure regulatory compliance with the Occupational Safety and Health Administration when firefighters enter an atmosphere that is immediately dangerous to life and health.
§ The air monitoring program is required to ensure the city can respond to emergencies involving carbon monoxide. The air monitoring equipment can also detect other gases.
§ On August 1, 2019, the city issued an Invitation to Bid; two bids were received.
§ Safety Resource, Inc. was selected as the lowest responsive, responsible bidder.
§ Total annual expenditures are estimated to be $124,035.
Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for Contracts where: (a) there are not subcontracting opportunities identified for the Contract; or (b) there are no SBEs or MBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting.
This contract meets the provisions of (a) - No subcontracting opportunities.
Fiscal Note
Funding: Fire Operating Budget