Title
Survey Equipment and Accessories
Action
Action:
A. Approve the purchase of Trimble survey equipment, software, and accessories, by the sole source exemption,
B. Approve a contract with Duncan-Parnell, Inc. for the purchase of Trimble survey equipment, software, and accessories for the term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
David Czerr, Charlotte Water
Ron Hargrove, Charlotte Water
Scott Clark, Charlotte Water
Sole Source Exemption
§ G.S. 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source of supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because standardization is the overriding consideration.
§ The City Council must approve purchases made under the sole source exception.
Explanation
§ This contract will allow for the purchase of Trimble survey equipment which generates data that is used to create engineering drawings needed for Charlotte Water’s capital projects, and will further Charlotte Water’s standardization of this equipment.
§ Benefits of standardization include continuing to use software and equipment Charlotte Water previously purchased, staff experience with the use of this particular software and equipment, and the existing integration of this software and equipment into Charlotte Water’s project work flow process.
§ Total annual expenditures are estimated to be $100,000.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water Capital Investment Plan