Title
Airport On-Call Property Surveying Services
Action
Action:
A. Approve unit price contracts for on-call survey services as needed for an initial term of three years to the following:
* Professional Property Surveyors, Inc.
* Calyx Engineers and Consultants, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Brent Cagle, Aviation
Haley Gentry, Aviation
Explanation
* Aviation has many construction projects and real estate transactions that will require surveying various properties.
* On June 19, 2019, the city issued a Request for Proposals (RFP); 10 responses were received.
* Professional Property Surveyors, Inc. and Calyx Engineers and Consultants best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Pricing for these services will be based on the size and nature of the projects.
* Annual expenditures for both contracts combined are estimated to be $600,000.
* These activities are occurring near airport property, located in Council District 3, in unincorporated Mecklenburg County.
Disadvantaged Business Enterprise
The city negotiates subcontracting participation after the proposal selection process. The specific tasks and subcontracting opportunities associated with this contract are undefined; however, each prime consultant, Professional Property Surveyors, Inc. and Calyx Engineers and Consultants, has identified certified firms to be utilized as the contract evolves and the scopes of work are defined:
* Professional Property Surveyors, Inc.
* Bird Dog Traffic Control, LLC (DBE, SBE) (traffic control services)
* Avioimage Mapping Services, Inc (SBE) (aerial mapping)
* Sweetwater Utility Exploration (SBE) (utility locating)
* Red Tie Courier Services (SBE, MBE) (courier services)
* Calyx Engineers and Co...
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