Title
Contracts for the Purchase of Vehicles
Action
Action:
A. Approve unit price contracts for the purchase of police pursuit and miscellaneous vehicles for one year to the following:
‒ Carthage F LLC dba Cooper Ford,
‒ Parks Chevrolet, Inc.,
‒ Performance Ford, Inc. and
B. Authorize the City Manager to renew the contracts for up to four, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Kay Elmore, General Services
Chris Trull, General Services
Explanation
§ The city’s annual budget includes funding to replace or add vehicles to the city’s fleet based on an assessment of vehicles and equipment conducted by Fleet Management.
- This assessment uses a rating based on vehicle usage, age, maintenance costs, and condition.
§ On May 2, 2019, the city issued an Invitation to Bid on behalf of the Charlotte Cooperative Purchasing Alliance; five bids were received.
§ Carthage F LLC dba Cooper Ford, Parks Chevrolet, Inc., and Performance Ford, Inc. were selected as the lowest responsive, responsible bidders.
§ Fiscal Year 2020 expenditures for all contracts are estimated to be $7,734,840.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part B: Section 2.3 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General Capital Equipment Fund and CATS Capital Investment Plan
Attachments
Attachment(s)
Summary of bids