Title
Amend Contract for Fire Department Records Management System Maintenance and Support
Action
Action:
A. Approve contract amendment #2 to the contract with FDM Software, LTD to provide records management system maintenance and support, and
B. Authorize the City Manager to purchase additional maintenance and support for as long as the City uses the system.
Body
Staff Resource(s):
Reginald Johnson, Fire
Kevin Gordon, Fire
Explanation
§ On May 28, 2002, City Council approved a contract for the installation and implementation of the records management system. Continued maintenance and support for the system was approved by City Council on January 28, 2013.
§ This amendment extends the contract to allow the City continued maintenance and support for as long as the City uses the software.
§ Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the City’s best interest. A waiver has been approved for these services based on the Fire Department’s extended use of the FDM records management system and the need for ongoing maintenance and support.
§ The Fire Department uses the records management system to hold essential information such as:
- Permits,
- Hydrant locations,
- Incident information,
- Personnel information, and
- Training certificates.
§ Annual expenditures for maintenance and support are estimated to be $80,000.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Fire Operating Budget