Title
Laboratory Equipment and Supplies for Metals Analysis
Action
Action:
A. Approve the purchase of Laboratory Equipment and Consumable Supplies, as authorized by the sole source exemption of G.S. 143-129(e)(6),
B. Approve a contract with Environmental Express Inc. for the purchase of Laboratory Equipment and Supplies for a term of three years, and
C. Authorize the City Manager to renew the contract for up to two, two-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Lee, Charlotte Water
David Czerr, Charlotte Water
Sole Source Exemption
§ G.S. 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because standardization and compatibility with existing equipment is the overriding consideration.
§ The City Council must approve purchases made under the sole source exception.
Explanation
§ Charlotte Water conducts extensive and ongoing laboratory environmental testing to meet public health and water quality needs, including the analysis of metals.
§ Charlotte Water’s existing state and federal laboratory certifications are dependent on the use of equipment and supplies obtained from Environmental Express, Inc., which are used in the analysis of metals in water and are compatible with existing laboratory equipment.
§ The company will be paid the unit prices set forth in the contract.
§ Annual expenditures under the contract are estimated to be $50,000.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water Operating Budget